PRIVACY POLICY

  1. Who is the Data Controller?

Company name: SECURE TECHNICAL ROOMS SL
Registered address: Av José Garrido Farga 82-2 46185 La Pobla de Vallbona SPAIN
Company registration number: B97962070
Email: info@securetechnicalrooms.com
Telephone: +34-657663442

SECURE TECHNICAL ROOMS SL (hereinafter referred to as “the Company”) is responsible for processing personal data in connection with its business activities, including specialist technical cleaning, data centre cleaning, suspended-access services and related maintenance support services.

  1. What Personal Data Do We Process and Why?

We may process personal data for the following purposes:

  • Business and contract management: to respond to enquiries, prepare quotations, enter into contracts, manage customer relationships and deliver our services.
  • Service delivery and site access: to coordinate work at data centres and other technical facilities, manage site access authorisations, and organise the activities of employees, contractors and authorised personnel.
  • Health, safety and compliance: to maintain relevant training records, qualifications, certifications, safety documentation and other records required for the safe performance of our services.
  • Communication and administration: to manage business correspondence, invoicing, payments and other administrative activities.
  • Legal and regulatory compliance: to comply with applicable legal obligations and respond to lawful requests from competent authorities.

The Company will only process personal data where there is an appropriate legal basis and to the extent necessary for the relevant purpose.

  1. How Long Do We Retain Personal Data?

Personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected, including the performance of contractual obligations and compliance with applicable legal, accounting, health and safety requirements.

Once the relevant retention period has expired, the data will be securely deleted or anonymised, unless further retention is legally required or justified.

  1. What Is the Legal Basis for Processing?

Depending on the circumstances, the Company may process personal data on one or more of the following legal grounds:

  • Performance of a contract or taking steps at the request of the data subject before entering into a contract.
  • Compliance with legal obligations.
  • The legitimate interests of the Company or its business customers, where such interests do not override the rights and freedoms of the data subject.
  • Consent, where consent is required by applicable law.
  1. Who May Receive Personal Data?

Personal data may be disclosed, where necessary and lawful, to:

  • Customers and operators of data centres or other facilities, for the purposes of site access, service coordination, security and compliance.
  • Authorised subcontractors and service providers involved in delivering our services.
  • Professional advisers, insurers, financial institutions and accounting service providers.
  • Public authorities and other organisations where disclosure is required by law.

The Company will not sell personal data to third parties.

Where third-party service providers process personal data on our behalf, appropriate safeguards and contractual arrangements will be implemented where required by applicable law.

  1. Confidentiality and Security

Given the nature of our work in data centres and other critical technical environments, the Company recognises the importance of confidentiality, access control and information security.

We apply appropriate organisational and technical measures designed to protect personal data against unauthorised access, accidental loss, alteration, disclosure or destruction.

Our personnel and authorised subcontractors are expected to comply with applicable confidentiality obligations, customer site rules and relevant security procedures.

These measures apply to personal data processed in connection with our business activities. They do not constitute a guarantee that any information system or transmission method is completely secure.

  1. What Are Your Data Protection Rights?

Subject to applicable data protection law, individuals may have the right to:

  • Request access to their personal data.
  • Request the correction of inaccurate or incomplete data.
  • Request the erasure of personal data where the legal requirements are met.
  • Request restriction of processing.
  • Object to certain processing activities.
  • Request data portability, where applicable.
  • Withdraw consent where processing is based on consent.
  • Lodge a complaint with the competent data protection supervisory authority.

To exercise your rights or submit a privacy-related enquiry, please contact us at [Privacy Contact Email].

We may need to verify your identity before responding to a request.

  1. Changes to This Privacy Policy

The Company may update this Privacy Policy from time to time to reflect changes in its business activities, operational requirements or applicable legislation.

The latest version will be made available through [Company Website or Other Publication Channel].

Last updated: October 9th 2026